2020 Health and Safety Rules Guidelines
Our top priority is the safety of our campers and our staff and the Huntley Park District has made some changes to our camp program to address the current pandemic and deliver a safe camp program. With the release of the Phase 4 guidelines we have updated the items below to be compliant with these requirements. As a reminder, guidance can change at any time in Phase 4 based on medical data that is being observed by the State of Illinois on an ongoing basis:
- The Remote Learning camp day will be offered from 7:00a-4:00p. An afternoon Extended Time Program will also be offered from 4:00-6:00p. (Times now updated to reflect the Hybrid Learning Plan and corresponding busing times)
- Parents of our campers should review the Health Screening Questions and by arriving at camp you are affirming that these conditions do not exist to the best of your knowledge.
- If a child does have symptoms of COVID-19 they should not enter the premises until they have had no fever for at least 72 hours (without medication), other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. Please also notify us if this is the case.
- Employees also follow the health screening guidelines and if they meet any of the criteria they will be held out of camp as outlined in the health requirements.
- If a participant or employee does contract COVID-19:
- Please notify our camp supervisor immediately at firstname.lastname@example.org or (224) 523-1135 so we can evaluate any exposure in our program and minimize community spread.
- They should remain isolated at home for a minimum of 10 days after symptom onset and can be released after feverless and feeling well (without fever-reducing medication) for at least 72 hours OR has 2 negative COVID-19 tests in a row, with testing done at least 24 hours apart.
- If this is determined in our program all individuals and staff in that group (cohort) must be quarantined for 14 days and not able to participate if they are determined to be “close contacts.” Close contacts are defined as “household contacts, intimate contacts, or contacts within 6 ft. for 15 minutes or longer unless wearing N95 mask during period of contact.”
- Should children exhibit symptoms of COVID-19 during the camp day, they will be isolated from other children and monitored by staff until parents pick them up. Parents should understand that under these guidelines it is more likely than ever a camper may be sent home and should have a plan to pick them up if such symptoms are observed. If observed, please refer to item 3a for return to camp.
- Check-in and check-out are done curbside through ePact system and you can expect it to be “touchless.” Please review these procedures here.
- If your child will be absent from camp, you must contact our Absentee Line no later than 8:30a each day. We need to know the first and last name of the parent, the first and last name of the child, which camp they child is in, and the reason for your absence. You can email email@example.com or call (847) 515-2965 to communicate this.
- All participants and staff must wear a cloth face covering when they enter and exit the building. While indoors all participants must wear a cloth face covering unless eating or drinking. If distancing of 6 ft can be achieved outdoors, masks may be removed. We will spend as much time outdoors as possible.
- We will limit parents entering the building as much as possible. If there is a situation where you must enter the premises, all visitors must sign-in and wear a face covering.
- All participants must bring their own lunches to camp each day if they are not participating in the free lunch program
- The Park District provides one pre-packaged snack item in the afternoon.
- All staff will have face coverings on at all times.
- Camp groups are not able to “mix.” This means that the groups will be together each day, will participate in activities together indoors and outdoors, and will not be integrated at any time with other camp groups as required by the health and safety guidelines.
- Children in our program the past few months have been quite successful wearing masks. Our staff are here to help them learn and be successful. However, under our current circumstances, repeated failure to comply with health and safety rules (intentional or unintentional) may require disciplinary action up to and including removal from camp as outlined in our Code of Conduct. Any situation that will routinely involve interaction with a participant within 6 ft. creates a direct threat to the safety of the child and staff. Those situations will be evaluated and if they cannot be consistently maintained participation in camp will be evaluated.
- You can expect appropriate cleaning of our buildings, notably bathrooms and high touch items will be cleaned and disinfected every 2 hours.
- Specific equipment will be assigned to each group of 15 and staff will disinfect items such as balls, writing implements, etc. after each use.
- Hand washing with soap and water will be done most often and hand sanitizer will be readily available where soap and water are not available.
- Disinfectant wipes will also be readily available to ensure high touch surfaces and equipment are safe for use.
- Though public water fountains are still closed, our facilities have been fitted with "touchless" water bottle fillers at key points for refilling of water bottles. Additional resources are also available for water.
- Signs will be posted as reminders for staff and customers.
- Any general questions regarding the Remote Learning Camp can be directed to firstname.lastname@example.org
For customers who are requesting accommodation for a disability, please call our main office at (847) 669-3180 x. 1 and ask for the supervisor of the program you wish to enroll for at least two weeks prior to the activity begin date.
We know these new changes can seem confusing or strange to children, and our staff are here to help them learn and be successful, including giving reminders and encouraging games and activities that will help the children to be successful. However, please understand that under our current circumstances, failure to comply with health and safety rules, whether intentional or not, may require removal from camp as outlined in our behavior management policy when it creates a direct threat to the safety of the patron, staff, or other campers in the program. Those situations will be evaluated on a case by case basis (and with input from the participant's family) and if the rules cannot be satisfied, participants may be removed from camp.
Fee and Registration Information
- For those enrolled in our current Remote Learning Camp 'Full Day' options, those options will remain available till such time that they become obsolete or no longer attended. Any non-D158 children in our program may continue to participate in the Full Remote option.
- Beginning Monday, January 25 (or later if health metrics say otherwise) School District 158 is offering a Hybrid Option to families. In order to accommodate this we are offering a corresponding Remote Learning Day and Extended Time Program for children depending upon which Group (A or B) that they are assigned for K-5 and for Middle School.
- Registration for the new RLC Group A and B Hybrid options will open on Monday, January 18 (or when all of our current participants have been accommodated).
- Enrollment into the program is also dependent upon D158 Transportation Dept. being able to accommodate you if you attend on days when transportation is provided). You may register for the wait list online or in person and a staff person will contact you to confirm placement within 2 business days.
- There is a one-time $55 non-refundable registration fee for each new household. Prices listed are monthly fees and at the time of sign-up, the registration fee of $55 is due to hold your spot. The remaining semi-monthly payments (if remote learning were to continue all year) will be charged on the 1st and 15th of each month through May 15, 2021.
- Payments are figured based on 174 school days and divided evenly for 9 months. You are not charged for breaks or school days off, these savings are spread out over the total payments. Cancellations with subsequent re-enrollments may require re-enrollment fees.
- All registrants will be charged semi-monthly for their participation for the upcoming month. All registrations REQUIRE an automatic payment method on file such as Debit Card, Credit Card, or ACH. If you wish to pay in person a monthly payment method is still needed to complete your initial registration but if you choose to pre-pay for each payment, you may do so no later than 5 days before each payment is due in person, and we will not charge you that semi-monthly payment. (Please indicate this to the staff person that is processing each month). You MUST still have a valid automatic payment method on file.
- Cancellations must be made 7 days prior to program begin date, or before next scheduled billing. No refunds will be issued if cancellation happens within 7 days of program start date/next billing period.
Prices listed are monthly fees; however, you will be charged semi-monthly on the 1st and 15th of each month equal to one-half of the prices below.
Remote Learning Camp Options - Activity #6309000
|| Daily Options from 7:00-4:00p
|| Full Remote - 5 days a week
|| Full Remote - M/W/F Only
|| Full Remote - Tu/Th Only
|| >K-5 (Group A) - 7-8a and Noon-4p (5 days)
|| >K-5 (Group A) - 7-8a and Noon-4p (M/W/F Only)
|| >K-5 (Group A) - 7-8a and Noon-4p (T/TH Only)
|| #K-5 (Group B) - 7a-Noon (5 days)
|| #K-5 (Group B) - 7a-Noon (M/W/F Only)
|| #K-5 (Group B) - 7a-Noon (T/TH Only)
Extended Time Care Options for K-5 - Activity #6309500
|| Daily Options from 4:00-6:00p
|| >PM Only - 5 days a week
|| >PM Only - M/W/F Only
|| >PM Only - TU/TH Only
Those RLC programs that are held 5 days a week, including the new 5 day a week Hybrid Option, may select any of the 5-day, M/W/F, or T/Th Extended Time Options.
If you have a Middle Schooler with a schedule different than the options you see here, or a need for Extended Time, please contact our program supervisor at (847) 515-2578. These will be handled case by case and depend on availability of space in the program and availability of busing from the district.
Programs will begin/change times on January 25 (or if after January 25, as soon as Hybrid Learning starts). Full Remote Learning programs will continue to be offered for those who elect the full remote option with D158 and for those students who are not D158 students.
> Indicates transportation provided by D158 busses to and from our program to school.
# Indicates transportation provided by D158 busses to school each day (if needed) but students must be picked up directly at school each day. (No busing FROM school at the end of the school day back to park district)
Note: to be transported to school each day from our program, participants must be dropped off at the park district no later than 7:45a. If participants are late to this drop off time, parents will be responsible to get children to school those days.
Safe environment with small group sizes and enhanced cleaning procedures
Access to parks, playgrounds, gymnasium, and theater
Remote learning assistance from Park District Staff
Convenient semi-monthly billing
Transportation provided via District 158 (District 158 students only)
We are required to keep detailed attendance and when children are not present a parent should report the absence and the reason why. For any absences due to camp please call the Remote Learning Camp Absentee Line at (847) 515-2965 no later than 8:30a the day of camp.
After the short recording, please provide the following information:
Your first and last name?
Your child or children’s first and last names?
What camp they are in?
What is the reason for the absence that day?
Once drop-off for the day is conducted and a child is absent and a call wasn’t received, a person will contact you to confirm their absence and the reason.
Remote Learning Camp Overview
Remote Learning Camp has several options for families. After School Extended Time Care (ET) is available after school and several options are available as they may correspond with your child's specific hybrid learning schedule.
The program does not meet on regular school holidays. Please see our school days out information for day care options on days when children are not in school.
Extended Time Program Overview
For increased flexibility for families, Huntley Park District also offers after school care services for our Remote Learning Camp program if an extended day is something you need. After School ET is available for the days specifically listed and changing days of the week regularly is not an option with the health and safety rules in place at the present time. This program is also now available to all parents, regardless of if you are in our Remote Learning Camp or not.
In response to the recently released Hybrid Learning plan for grades K-5 released by School District 158 new options for Extended Time will begin on Monday, January 25 (unless hybrid learning is delayed, then it will start as soon as hybrid learning starts).
The program does not meet on regular school holidays. Please see our school days out information for day care options on days when children are not in school.
Important Info and ePact Portal
ePACT is a tool used by organizations and families to securely collect reliable and up-to-date information for all its members that can be accessed easily in cases of emergencies, big or small. This ensures better preparedness for all members of this organization. The Huntley Park District will be using ePact to gather medical information, emergency contact and alternate pick-up people, Camp sign-in/out and more! Visit the ePact for Families page for more information, training videos, etc. You will also find all medication, allergy, and asthma action forms on ePact.
Login to your ePact Portal here.
If your child has needs such as medication, asthma, or allergies (food or otherwise) please login to ePact and you will find the following forms which must be filled out for our staff to be informed and to provide appropriate care: Permission to Dispense Medication Form, Food Allergy Action Plan Form, and the Asthma Action Form.
Here is a list of other documents and important information associated with this activity:
2020-2021 Parent Manual
Code of Conduct and Discipline
Drop Off and Pick-up Procedures
D158 Transportation Request Form
Participants should plan to bring a water bottle and a morning snack each day. An afternoon snack will be provided for those who are in the program in the afternoon. You may provide your own lunch or participate in the Free Lunch Program.
Huntley School District 158 is offering a Free Lunch Option to all children in the community through a program provided by the United States Department of Agriculture (USDA). If you are attending our program your children are eligible to receive free lunch at our program. If this is a service you are interested in, please contact us at email@example.com for more information and to sign-up.
Transportation will be provided by the school district, please see details above under Fees and Registration Information as to which programs qualify for transportation. If you prefer to make other arrangements to get your child to school on the in-person learning days, you may elect to do that as well, and the school will still bus to our location after school, regardless of which "busing zone" your child's school is in. We have our own dedicated routes from each elementary school.
Morning pickup locations on all days of the week must be the same. If you need a different accommodation, you will need to provide your own transportation on days when your child is not bussed to/from our program. Additionally, the afternoon drop off location may be different than the morning pickup location, but it must be the same afternoon drop off location each day. So if you need your child bused here from school certain days of the week after school, you will need to make your own transportation accommodations on the days your child is not at our program. The busing locations need to be consistent for the safety and security of the child in the program, so a child is not misplaced due to varying rules each day.
Acceptance into our program, once Hybrid Learning begins, is dependent upon openings at our location and availability of D158 busing (if attending on days when busing is provided). Approval by D158 Transportation is required before we can accept you into the program.
To utilize the school transportation services you must fill out the Busing to Sitter Form and submit to the school district at firstname.lastname@example.org. It has been pre-populated with the location and contact information needed for our program. (Note: The option "pick up from sitter" is not an option for our program. Not all participants have to be bused in the morning, but all will be bused back to us after in-person learning in the morning) Busing services are only available to District 158 Students.